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500 NW Sixth Street, RM 170
Grants Pass, OR 97526
Phone: (541) 474-5240
Fax: (541) 474-5246
Email: 
Hours: 9:00-4:00, M-F ***Passport Applications & Marriage Licenses Accepted 9:00-3:45, M-F
Basic Recording

This Office Cannot:
 

  • Give legal advice
  • Help you fill out documents
  • Tell you what kind of documents to use
  • Offer Notary service

If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.

 

How to record a document:

         

By Mail:      Mail documents with payment to:

                        Josephine County Clerk
                        P.O. Box 69
                        Grants Pass, OR 97528

 

Please include a self-addressed / stamped envelope to expedite the return of your document.

                 

In Person:    Our office is located at:

                          Josephine County Courthouse 
                         500 N W  6th Street, Room 170                
                         Grants Pass, OR 97526

 

                          Office Hours:    9:00 – 4:00,  M-F

 

 

Basic Recording Standards:

 

Your document must:

 

  • Be on paper no larger than 8 ½ X 14
  • Have a font no smaller than 8 point.
  • Be on paper heavy enough not to allow bleed-through from the back side when copied.
  • Have a blank space in the upper right corner of the first page at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.

 

The first page of your document must contain:

 

  • The name(s) of the transaction(s)
  • The name(s) of the grantor(s) and grantee(s)
  • The name and address to whom the document is to be returned.
  • The true and actual consideration paid for the transfer (instruments conveying title).
  • Tax statement information (instruments conveying title).
  • Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
  • Name & address of Beneficiary (Trust Deeds and Mortgages).
  • Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).

If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)

 

 

Legal Description Requirements:

  • Metes and Bounds
  • Lot and Block Subdivision
  • Partition Plat and Parcel Number

       Tax Lot numbers are not sufficient for use as a legal description. (ORS 93.600)

 

 Recording Fees:

 

  • All fees must be paid at the time of recording.
  • Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
  • In person only:  VISA, MasterCard and Discover (third party convenience fee applies)

 

 

FEE SCHEDULE

EFFECTIVE March 3, 2014

To avoid delays, we suggest a NOT TO EXCEED check accompany your request.

Fee

Instrument

ORS

$51.00  (first page)

Documentation subject to Housing Fee

205.320 and 311.505

     

$31.00  (first page)

Documents exempt from Housing Fee

 

 

• Instruments that are otherwise exempt from recording or filing fees under any provision of law

 
 

• Internal county government instruments not otherwise charged a recording or filing fee

 
 

• Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646

 
 

• A certified copy of a judgment, a lien record abstract as described in ORS 18.170

 
 

• Instruments presented for recording by the Department of Revenue

 
     

$5.00

Each additional page

205.320

$5.00

Any document containing multiple transactions (per additional transaction.)

205.236

$5.00

Additional instruments (after the first) being assigned, released or satisfied per instrument.

205.320(12)

$26.00

Mining Affidavit of Annual Assessment Work

517.210

$5.00

Each additional claim after first

517.210

$71.00

Subdivision 20 lots or less

205.350

$76.00

Subdivision 21-29 lots

 

$81.00

Subdivision 30-49 lots 

 

$86.00

Subdivision 50-100 lots 

 

$86.00+.10

Subdivision for each lot over 100

 
 

Condominiums same as Subdivision

 

$71.00

Partition Plats

 
     
 

EXCEPTIONS TO OREGON REVENUE FEE

 

$20.00

Satisfaction of Judgment

 

$20.00

Release of Lien Record Abstract

 

NO FEE

Military Discharge, DD Form 214

 

$60.00

Marriage License

205.320(5)

$100.00

Solemnizing a Marriage

106.120

$3.75

Copies (location fee) each record

205.320

$0.25

Copies per page

205.320(4c)

$3.75

Certification of copies

205.320(4c)

NO FEE

Copies for veterans seeking benefits

 
                  

The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.

 

Phone: 541-474-5240

Fax: 541-474-5246

Email: clerk@co.josephine.or.us

 

 

 

  



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