Basic Recording
Recording
This Office Cannot:
- Give legal advice
- Help you fill out documents
- Tell you what kind of documents to use
- Offer Notary service
If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.
How to record a document:
By Mail: Mail documents with payment to:
Josephine County Clerk
P.O. Box 69
Grants Pass, OR 97528
Please include a self-addressed / stamped envelope to expedite the return of your document.
In Person: Our office is located at:
Josephine County Courthouse
500 N W 6th Street, Room 170
Grants Pass, OR 97526
Office Hours: 9:00 – 4:00, M-F
Basic Standards for Recording
Your document must:
- Be on paper no larger than 8 ½ X 14
- Have a font no smaller than 8 point.
- Be on paper heavy enough not to allow bleed-through from the back side when copied.
The first page of your document must contain:
- The name(s) of the transaction(s)
- The name(s) of the grantor(s) and grantee(s)
- The name and address to whom the document is to be returned.
- The true and actual consideration paid for the transfer (instruments conveying title).
- Tax statement information (instruments conveying title).
- Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
- Name & address of Beneficiary (Trust Deeds and Mortgages).
- Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).
If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)
The first page must also have a blank space in the upper right corner at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.
Additional Document Requirements:
Acceptable Legal Description
Recording Fees:
- All fees must be paid at the time of recording.
- Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
- In person only: VISA Debit, MasterCard and Discover (third party convenience fee applies)
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FEE SCHEDULE |
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EFFECTIVE March 3, 2014 |
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To avoid delays, we suggest a NOT TO EXCEED check accompany your request. |
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Fee |
Instrument |
ORS |
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$51.00 (first page) |
Documentation subject to Housing Fee |
205.320 and 311.505 |
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$31.00(first page) |
Documents exempt from Housing Fee |
(first page) |
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• Instruments that are otherwise exempt from recording or filing fees under any provision of law |
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• Internal county government instruments not otherwise charged a recording or filing fee |
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• Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646 |
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• A certified copy of a judgment, a lien record abstract as described in ORS 18.170 |
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• Instruments presented for recording by the Department of Revenue |
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$5.00 |
Each additional page |
205.320 |
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$5.00 |
Any document containing multiple transactions (per additional transaction.) |
205.236 |
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$5.00 |
Additional instruments (after the first) being assigned, released or satisfied per instrument. |
205.320(12) |
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$26.00
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Mining Affidavit of Annual Assessment Work |
517.210 |
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$5.00 |
Each additional claim after first |
517.210 |
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$71.00
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Subdivision 20 lots or less |
205.350 |
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$76.00
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Subdivision 21-29 lots |
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$81.00
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Subdivision 30-49 lots |
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$86.00
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Subdivision 50-100 lots |
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$86.00+.10
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Subdivision for each lot over 100 |
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Condominiums same as Subdivision |
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$71.00
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Partition Plats |
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EXCEPTIONS TO OREGON REVENUE FEE |
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$20.00 |
Satisfaction of Judgment |
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$20.00
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Release of Lien Record Abstract |
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NO FEE |
Military Discharge, DD Form 214 |
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$60.00 |
Marriage License |
205.320(5) |
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$100.00 |
Solemnizing a Marriage |
106.120 |
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$3.75 |
Copies (location fee) each record |
205.320 |
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$0.25 |
Copies per page |
205.320(4c) |
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$3.75 |
Certification of copies |
205.320(4c) |
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NO FEE |
Copies for veterans seeking benefits |
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The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.
Phone: 541-474-5240
Fax: 541-474-5246
Email: clerk@co.josephine.or.us
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