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This Office Cannot:
 

• Give legal advice
• Help you fill out documents
• Tell you what kind of documents to use
• Offer Notary service

If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.

How to record a document:

By Mail:      Mail documents with payment to:

Please include a self-addressed / stamped envelope to expedite the return of your document.

In Person:    Our office is located at:

                          Office Hours:    8:30-12:00 - 1:00-4:00,  M-F

E-Recording Services:     Josephine County Clerk's Office offers electronic recording (eRecording). This service allows you to record your documents faster and more efficiently than if documnets are mailed. Documents must be submitted via a third party vendor. If you would like more information, or to start eRecording, please contact one of the following vendors:

Simplifile (800) 460-5657
www.simplifile.com 
CSC eRecording Solutions (866) 652-0111
www.erecording.com 
Indecomm (877)272-5250
www.indecomm.net
eRecording Partners Network (EPN) (888) 325-3365
www.erecordingpartners.net

 

Basic Recording Standards:

Your document must:

• Be on paper no larger than 8 ½ X 14
• Have a font no smaller than 8 point.
• Be on paper heavy enough not to allow bleed-through from the back side when copied.
• Have a blank space in the upper right corner of the first page at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.

The first page of your document must contain:

• The name(s) of the transaction(s)
• The name(s) of the grantor(s) and grantee(s)
• The name and address to whom the document is to be returned.
• The true and actual consideration paid for the transfer (instruments conveying title).
• Tax statement information (instruments conveying title).
• Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
• Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).

If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)

Legal Description Requirements:

• Metes and Bounds
• Lot and Block Subdivision
• Partition Plat and Parcel Number

       Tax Lot numbers are not sufficient for use as a legal description. (ORS 93.600)

 Recording Fees:

• All fees must be paid at the time of recording.
• Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
• In person only:  VISA, MasterCard and Discover (third party convenience fee applies)

            Fee Schedule (effective October 1, 2019)

To avoid delays, we suggest a NOT TO EXCEED check accompany your request.

The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.

Phone: 541-474-5240

Fax: 541-474-5246

Email: clerk@co.josephine.or.us