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500 NW Sixth Street
Grants Pass, OR 97526
Phone: (541) 474-5240
Fax: (541) 474-5246
Email: clerk@co.josephine. . .
Hours: Open Monday - Friday, 9:00-4:00 ***Passport Applications & Marriage Licenses Accepted 9:00-3:45, M-F
Basic Recording

Recording

 

 

This Office Cannot:

 

  • Give legal advice
  • Help you fill out documents
  • Tell you what kind of documents to use
  • Offer Notary service

 

If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.

 

 

How to record a document:

         

By Mail:      Mail documents with payment to:

 

                        Josephine County Clerk

                        P.O. Box 69

                        Grants Pass, OR 97528

 

Please include a self-addressed / stamped envelope to expedite the return of your document.

 

                  

In Person:    Our office is located at:

                       

                        Josephine County Courthouse 

                        500 N W  6th Street, Room 170                

                        Grants Pass, OR 97526

 

                 Office Hours:    9:00 4:00,  M-F

 

Basic Standards for Recording

Your document must:

 

  • Be on paper no larger than 8 X 14
  • Have a font no smaller than 8 point.
  • Be on paper heavy enough not to allow bleed-through from the back side when copied.

The first page of your document must contain:

 

  • The name(s) of the transaction(s)
  • The name(s) of the grantor(s) and grantee(s)
  • The name and address to whom the document is to be returned.
  • The true and actual consideration paid for the transfer (instruments conveying title).
  • Tax statement information (instruments conveying title).
  • Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
  • Name & address of Beneficiary (Trust Deeds and Mortgages).
  • Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).

 

If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)

 

The first page must also have a blank space in the upper right corner at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.

 

 

Additional Document Requirements:

 

Acceptable Legal Description

 

 Recording Fees:

 

  • All fees must be paid at the time of recording.
  • Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
  • In person only:  VISA Debit, MasterCard and Discover (third party convenience fee applies)

 

 

FEE SCHEDULE

EFFECTIVE March 3, 2014

To avoid delays, we suggest a NOT TO EXCEED check accompany your request.

Fee

Instrument

ORS

$51.00 (first page)

Documentation subject to Housing Fee

205.320 and 311.505

$31.00(first page)

Documents exempt from Housing Fee

(first page)

Instruments that are otherwise exempt from recording or filing fees under any provision of law

Internal county government instruments not otherwise charged a recording or filing fee

Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646

A certified copy of a judgment, a lien record abstract as described in ORS 18.170

Instruments presented for recording by the Department of Revenue

$5.00

Each additional page

205.320

$5.00

Any document containing multiple transactions (per additional transaction.)

205.236

$5.00

Additional instruments (after the first) being assigned, released or satisfied per instrument.

205.320(12)

$26.00

Mining Affidavit of Annual Assessment Work

517.210

$5.00

Each additional claim after first

517.210

$71.00

Subdivision 20 lots or less

205.350

$76.00

Subdivision 21-29 lots

$81.00

Subdivision 30-49 lots 

$86.00

Subdivision 50-100 lots 

$86.00+.10

Subdivision for each lot over 100

Condominiums same as Subdivision

$71.00

Partition Plats

EXCEPTIONS TO OREGON REVENUE FEE

$20.00

Satisfaction of Judgment

$20.00

Release of Lien Record Abstract

NO FEE

Military Discharge, DD Form 214

$60.00

Marriage License

205.320(5)

$100.00

Solemnizing a Marriage

106.120

$3.75

Copies (location fee) each record

205.320

$0.25

Copies per page

205.320(4c)

$3.75

Certification of copies

205.320(4c)

NO FEE

Copies for veterans seeking benefits

                  

The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.

Phone: 541-474-5240

Fax: 541-474-5246

Email: clerk@co.josephine.or.us

 

 

 

  




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