Josephine County Online-Basic Recording

Back to Clerk

Recording

Basic Recording

Oregon Secretary of State Link

Rogue Valley Genealogical Society

Mining Claims

Election/Voter Registration

Marriage Licenses

Passports

Board of Property Tax Appeals

Domestic Partnership

Documents and Forms

500 NW Sixth Street, RM 170
Grants Pass, OR 97526
Phone: (541) 474-5240
Fax: (541) 474-5246
Email:
Hours: 9:00-4:00, M-F ***Passport Applications & Marriage Licenses Accepted 9:00-3:45, M-F

Basic Recording

This Office Cannot:

Give legal advice
Help you fill out documents
Tell you what kind of documents to use
Offer Notary service

If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.

How to record a document:

By Mail: Mail documents with payment to:

Josephine County Clerk

P.O. Box 69

Grants Pass, OR 97528

Please include a self-addressed / stamped envelope to expedite the return of your document.

In Person: Our office is located at:

Josephine County Courthouse

500 N W 6th Street, Room 170

Grants Pass, OR 97526

Office Hours: 9:00 – 4:00, M-F

Basic Recording Standards:

Your document must:

Be on paper no larger than 8 ½ X 14
Have a font no smaller than 8 point.
Be on paper heavy enough not to allow bleed-through from the back side when copied.
Have a blank space in the upper right corner of the first page at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.

The first page of your document must contain:

The name(s) of the transaction(s)
The name(s) of the grantor(s) and grantee(s)
The name and address to whom the document is to be returned.
The true and actual consideration paid for the transfer (instruments conveying title).
Tax statement information (instruments conveying title).
Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
Name & address of Beneficiary (Trust Deeds and Mortgages).
Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).

If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)

Legal Description Requirements:

Metes and Bounds
Lot and Block Subdivision
Partition Plat and Parcel Number

Tax Lot numbers are not sufficient for use as a legal description. (ORS 93.600)

Recording Fees:

All fees must be paid at the time of recording.
Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
In person only: VISA, MasterCard and Discover (third party convenience fee applies)

FEE SCHEDULE
EFFECTIVE March 3, 2014
To avoid delays, we suggest a NOT TO EXCEED check accompany your request.
Fee	Instrument	ORS
$51.00 (first page)	Documentation subject to Housing Fee	205.320 and 311.505

$31.00 (first page)	Documents exempt from Housing Fee
	• Instruments that are otherwise exempt from recording or filing fees under any provision of law
	• Internal county government instruments not otherwise charged a recording or filing fee
	• Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646
	• A certified copy of a judgment, a lien record abstract as described in ORS 18.170
	• Instruments presented for recording by the Department of Revenue

$5.00	Each additional page	205.320
$5.00	Any document containing multiple transactions (per additional transaction.)	205.236
$5.00	Additional instruments (after the first) being assigned, released or satisfied per instrument.	205.320(12)
$26.00	Mining Affidavit of Annual Assessment Work	517.210
$5.00	Each additional claim after first	517.210
$71.00	Subdivision 20 lots or less	205.350
$76.00	Subdivision 21-29 lots
$81.00	Subdivision 30-49 lots
$86.00	Subdivision 50-100 lots
$86.00+.10	Subdivision for each lot over 100
	Condominiums same as Subdivision
$71.00	Partition Plats

	EXCEPTIONS TO OREGON REVENUE FEE
$20.00	Satisfaction of Judgment
$20.00	Release of Lien Record Abstract
NO FEE	Military Discharge, DD Form 214
$60.00	Marriage License	205.320(5)
$100.00	Solemnizing a Marriage	106.120
$3.75	Copies (location fee) each record	205.320
$0.25	Copies per page	205.320(4c)
$3.75	Certification of copies	205.320(4c)
NO FEE	Copies for veterans seeking benefits

The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.

Phone: 541-474-5240

Fax: 541-474-5246

Email: clerk@co.josephine.or.us